Billing

Turn warehouse work into an invoice you can defend.

Keep shared pricing, client exceptions, billing rules, charge calculation, and invoice review in one connected workflow. Cybership applies the published contract to recorded work and keeps the selected version, inputs, and math attached through finance handoff.

Get a free sandboxSee the billing workflow

Define the shared contract once

Create reusable commercial terms for the team instead of copying the same agreement into another client spreadsheet. Minimum and subscription keep their own periods, while currency follows the current 3PL team.

Rate card library

Reusable commercial terms owned by the current 3PL team.

4 cards

  • Standard Rates

    Default client billing profile

    Minimum
    $250.00/Monthly
    Subscription
    —

  • Marketplace Rates

    Marketplace client billing profile

    Minimum
    $300.00/Monthly
    Subscription
    —

  • Enterprise Rates

    Enterprise client billing profile

    Minimum
    $750.00/Monthly
    Subscription
    $199.00/Monthly

  • Returns Heavy Rates

    Returns-heavy client billing profile

    Minimum
    $400.00/Monthly
    Subscription
    $49.00/Monthly
Library currencyUSD · inherited from the team

Create rate card

Enterprise Rates · $750.00 monthly minimum · $199.00 monthly subscription

Team currency · USD
CurrencyUSD · inherited from the current team

After publish

Active v1.0.0

Draft edits stay separate from the active snapshot until publish. Existing invoices do not recalculate automatically.

Enterprise Rates now carries the recurring terms Apex can share—without another copy of the contract to maintain.

Put the pricing logic inside the rate card

Apex’s preferred Picking rule checks recorded quantity and SKU count before choosing one price. Draft changes leave active billing alone until the graph validates and a version is deliberately published.

Apex Wellness – Preferred Picking

One draft connects the Picking category to typed conditions and mutually exclusive prices.

Draft
First publish · v1.0.0

Validate before publish

The same graph rules are checked when the draft is saved and published.

Ready to publish
Nodes
4
Links
3
Issues
0
  • Connected Picking trigger and one typed AND condition
  • 1 condition step with two supported Picking inputs
  • 2 compatible pricing terminals on separate outcomes

Publish v1.0.0

The first immutable snapshot becomes active.

Publishing moves the active version used by later recalculation. It does not change an existing invoice until an operator creates or refreshes that draft.

The validated v1.0.0 snapshot becomes the only Apex Picking override used by later invoice recalculation; the draft remains editable for the next change.

Build shared rates once. Override only what differs.

Use Enterprise Rates as Apex’s shared contract, then add preferred Picking terms without cloning the rest of the card. Cybership checks the override first for each rule-driven charge and uses the shared base only when the exception has no matching path.

Merchant settings

Apex Wellness · fulfillment delegation pricing

USD

Merchant

Apex Wellness

Invoice recalculation needs a base card. The override remains optional.

01 · EVALUATE FIRST

Override

Activev1.0.0
Apex Wellness – Preferred Picking

The narrow client exception gets the first chance to price each rule-driven charge.

Continue only when the override returns no trigger or no pricing.

02 · FALLBACK

Base

Activev1.0.0
Enterprise Rates

The shared contract remains available anywhere the override has no matching pricing path.

The override does not replace Enterprise Rates; resolution starts again for every rule-driven charge.

Apex keeps one shared base contract and one narrow exception. The override gets the first chance to price each rule-driven charge; it does not replace everything underneath it.

Recalculate the work—and keep the answer

Creating or refreshing the draft queues calculation against active published versions. Picking reaches the Apex exception; Materials finds no override trigger and falls through to Enterprise Rates. The selected source and decision trace stay with the calculated charge.

April draft recalculation

INV-0142 · Apex Wellness · two source-linked charges

2 charges
Calculation complete

Source-linked charge ledger

Picking — Apex launch batch
Override

Bulk order · 100 eaches across 5 SKUs

Override
Matched pricing
Base
Not evaluated

$0.35 × 100

eaches_picked · $35.00

Materials — Apex launch batch
Base

10 cartons used during fulfillment

Override
No pricing reached
Base
Matched pricing

$1.10 × 10

quantity · $11.00

Each result keeps the operational source, selected card, published version, and calculated amount on the current charge.

Stored Picking decision

Apex Wellness – Preferred Picking · v1.0.0

$35.00

Apex Wellness – Preferred Picking

v1.0.0
Matched

When charge is...

Picking

Check if...

True
eaches_picked≥100got100
unique_skus_picked≤5got5

Calculate price...

$35.00

Variable

eaches_picked=100
$0.35×100=$35.00
subtotal$35.00

Final amount

$35.00

100 × $0.35 = $35.00 · preferred branch selected

An execution error or missing active version remains visible. Neither outcome silently falls back to the base.

The draft captures $35.00 from Apex’s Picking exception and $11.00 from the shared Materials rate—each with its source and formula intact.

Close the period without rebuilding the bill

An operator chooses the period and due date. Cybership links eligible charges, resolves recurring terms, fills only the remaining contractual minimum, and keeps the manual credit visible before the reviewed invoice leaves as PDF, itemized CSV, or a queued detailed report.

April 2026 fulfillment

INV-0142 · Apex Wellness · April 1–May 1, 2026

Calculation complete
Draft

Contract terms and invoice period

Cadence
Monthly
Payment terms
Net 15
Due date
May 16, 2026
Time zone
America/Chicago

Subscription

Override
$0.00
Selected
$199.00Enterprise Rates

Minimum

Override
$0.00
Selected
$750.00Enterprise Rates

A zero override value does not erase the positive base term. The operator still chooses the period and due date when starting the draft.

Reviewed invoice amount

Rule-priced charge subtotal
$46.00
Subscription · 30/30 days
$199.00
Before minimum
$245.00
Minimum top-up
$505.00
Contracted amount
$750.00
Overcharge adjustment
$25.00
Final invoice
$725.00

Finance handoff

  • Export to PDF

    Billing addresses, payment terms, category summaries, recurring adjustments, and total.

  • Export to CSV

    Itemized charges followed by subtotal, minimum, subscription, credit, and final total.

  • Generate Report

    Start a separate queued reconciliation report from this calculated invoice.

PDF and CSV use the invoice’s current reviewed state. Generate Report starts a separate queued run from this specific invoice; invoice reports are not recurring schedules.

The April draft reaches $750.00 under the contract, then lands at $725.00 after the visible credit—ready for the finance handoff the team needs.

Capture the revenue. Keep the proof.

Source-linked charges retain the published rule, selected contract layer, inputs, and calculation result. Finance gets a reviewed number the operations team can explain without reconstructing the month.

billing hours saved per month
35in one 3PL billing case study
supported charge categories
97 use published rules; Ad Hoc and Credit remain direct

Trusted by 3PLs and brands

2FLYcoAmmoSquaredAxion FulfillmentIndustry Thread Worksadrafül labs

See it in your operation

Bring us the contract your team still reconciles by hand

Show us the shared rates, client exceptions, source charges, invoice period, and finance handoff. We’ll map the pricing graph, base and override resolution, calculation evidence, recurring terms, and reviewed output against the way you bill today.

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