Billing & Invoicing
Treat billing as a first-class warehouse workflow by tying rate cards, invoice creation, and merchant-level billing records back to the same operating data used day to day.
Recent Invoices
| Invoice | Period | Status | Amount |
|---|---|---|---|
#INV-2024-001234 | Mar 1 - Mar 31, 2024 | Paid | $2,450.00 |
#INV-2024-001189 | Feb 1 - Feb 29, 2024 | Paid | $1,890.00 |
#INV-2024-001305 | Apr 1 - Apr 30, 2024 | Unpaid | $2,780.00 |
3 invoices unpaid
A
Acme Corp
Merchant
$2,450.00
S
ShipOS Warehouse
Fulfiller
Merchant-to-fulfiller billing with automated charge capture
Monthly settlement
Merchant-to-fulfiller billing direction
Rate cards define the fee structure between each merchant and fulfiller. Charges flow from operational work into the merchant's invoice without manual reconciliation.
- Each merchant relationship gets its own rate card
- Fixed, variable, or tiered pricing per charge category
- Rate periods control pro-rating for mid-cycle onboarding
Invoice Line Items
| Category | Qty | Rate | Amount |
|---|---|---|---|
Storage (static) | 24 | $12.00 | $288.00 |
Pick fees | 342 | $1.50 | $513.00 |
Shipping labels | 189 | pass-through | $1,649.00 |
Total
$2,450.00
Total: $2,847.50
Transparent charge breakdown by category
Storage, pick fees, shipping labels, returns, and ad hoc charges are broken down as individual line items. Merchants see exactly what happened and what it cost.
- Six billable event types captured automatically
- Pass-through shipping costs at exact carrier rates
- Ad hoc charges and credits on the same invoice
Charge categories
Six billable event types, all automatic
Storage charges
Bill per location kind with configurable periods. Storage charges calculate based on how many locations a merchant occupies, broken down by location kind (static locations, movable locations, totes) with daily, weekly, or monthly rates.
Shipping pass-through
Every shipping label cost is automatically captured as a billable event. The exact carrier charge flows through to the merchant's invoice without manual reconciliation.
Pick fees and materials
Charge for actual picking time and materials used (package presets, custom packaging). Per-product pick fee overrides let you set different rates for high-touch or oversized items.
Return inspection fees
Returns processing generates its own billable events. Inspection, restocking, and disposal are tracked as separate charges so merchants see exactly what inbound handling costs.
Ad hoc charges and credits
One-time charges for special projects, custom work, or unexpected costs. Credits offset charges for billing adjustments. Both flow into the same invoice alongside automated charges.
Minimum and subscription billing
Rate cards support minimum monthly amounts and recurring subscription fees. If activity-based charges fall below the minimum, the invoice automatically adjusts to the floor amount.
Stop reconciling billing in spreadsheets
Connect every warehouse action to merchant invoicing with rate cards, automatic charge capture, and period-based invoices that show exactly what happened and what it cost.
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Merchant Management
Manage merchant accounts, fulfillment delegations, access, and operational relationships from one workspace.
Reports & Analytics
Run reports on demand, schedule recurring runs, and drill into report details.
MerchantOS
Self-service 3PL client portal with visibility into orders, products, billing, and fulfillment.